Guidelines for Colocation


In case a conference/workshop (CoLo) wants to co-locate with a SIGPLAN conference (Main Event), there are guidelines to follow that depend upon whether or not the CoLo is sponsored by SIGPLAN.

  • Fully SIGPLAN Sponsored CoLos
    • Budget covered and TMRF submitted by Main Event.
    • Expenses such as PC Meeting, Speaker, Committee Dinners, Publications, Social Events, Complimentary registration must be approved by Main Event at TMRF submission time.
    • Registration handled by Main Event.
    • Sponsorship handled by Main Event
    • Venue negotiations handled by Main Event.
  • Partially SIGPLAN Sponsored CoLos (with other SIGs or with IEEE)
    • Separate budget and TMRF.
    • Registration handled by Main Event.
    • Expenses such as PC Meeting, Speaker, Committee Dinners, Publications, Social Events, Complimentary registration must be approved by Main Event at TMRF submission time.
    • Sponsorship requires a separate CMS.
    • Venue negotiations handled by Main Event.
  • Independent CoLo
    • Separate budget (and TMRF, if needed).
    • Separate bank account.
    • Separate contract with Main Event Registration provider.
    • Separate expenses.
    • Separate sponsorship.
    • All negotiations regarding venue (room rental, A/V, F&B) handled by Main Event.
    • Venue expenses charge according to usage and payed from CoLo accounts.

Summary

Responsibility Fully SIGPLAN Sponsored Partially SIGPLAN Sponsored Independent
Own TMRF no yes yes
Own Budget no yes yes
Separate registration contract no no yes
Own Bank account no no yes
Sponsorship no Separate CMS yes
PC Meeting To be agreed at TMRF To be agreed at TMRF yes
Speakers To be agreed at TMRF To be agreed at TMRF yes
Publication To be agreed at TMRF To be agreed at TMRF yes
Social Events To be agreed at TMRF To be agreed at TMRF yes
Committee events To be agreed at TMRF To be agreed at TMRF yes
Venue Booking no no no
A/V no no To be agreed with Main Event:
no, if same as Main Event;
yes, if different
Food & Beverages no no To be agreed with Main Event:
no, if same as Main Event;
yes, if different
Banquet To be agreed at TMRF To be agreed at TMRF yes